Sanctuary of Unborn Life

Executive Director

SOUL is searching for a motivated self-starter to lead SOUL's pro-life mission of empowering new moms into the future. This person should be able to see the big picture while being organized and detail-oriented, have professional verbal and written communication skills, and have strong computer and internet literacy (proficient in Google Workspace or able to learn). 

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The position of Executive Director involves multiple roles in leadership, supervisory, administrative, governance, fundraising, relational, and client services. The position is currently set at an average of 20 hours/week on a flexible schedule, responsive to the needs of the nonprofit. Hours may increase in future.

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See below for complete job description. Anyone interested may complete our Staff Application, and forward your resume to SOUL Board President, Dianne Miley, at diannemiley@gmail.com.

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SOUL provides support, mentoring, and housing assistance for pregnant women and new moms in the South Carolina Lowcountry.

 

SOUL endeavors to create a safe haven that provides emotional support and spiritual encouragement as well as life management counseling, career skills, and financial assistance for expectant mothers.

 

Skillset

• Highly motivated self-starter who is able to work independently

• Highly organized and detail oriented

• Able to prioritize and manage multiple projects and team members simultaneously

• Good verbal communication and interpersonal skills; professional and personal

• Good written communication skills

• Able to stay calm and positive under pressure

• Computer and internet literacy

• Proficiency in Google Workspace

• Creative in new ideas, assessing what might work and what can be improved

 

Education and Experience

• High School Diploma or GED required. 

• Associates Degree or higher preferred.

• Minimum five years experience in human services, nonprofit, social work, sociology, psychology, public health, business leadership, fundraising, and/or ministry preferred.

 

License Requirements

Must have a valid driver’s license and carry automotive insurance.

 

Specific Duties include, but are not limited to, the following:

 

Leadership

• Set the direction of the ministry to fulfill SOUL’s mission and vision

• Assess and redesign approach as needed, with guidance from the Board

• Represent the ministry on (& accountability to) the Board of Directors

• Represent the ministry to the community in a manner consistent with SOUL mission, vision, and faith-based values.

• Determine policies and procedures with board direction and approval; Ensure compliance with policies and procedures as set in the handbook.

• Oversee staff/volunteer/donor/client relations

  • Maintain confidentiality of client information gained.

  • Maintain “brand consistency” of SOUL with all communications.

• Fill in ministry gaps and assist staff as needed.

• Recruit and hire new staff (with Board direction); maintain staff files according to policies

 

Administrative

• General Communications

  • Update and maintain website

  • Send newsletter emails monthly or more as needed

  • Maintain Google Ad Grants advertising

  • Coordinate with team on marketing, media, and SOULcial media promotions. 

    • Submit SOULcial media posts to volunteer as needed, or share directly

    • Provide photos/graphics as able.

    • Run SOULcial media ads as needed, within budget.

  • Other creative promotional efforts

  • Answer phone/email communications and respond accordingly

  • Respond to public connection requests as soon as possible, forwarding to the appropriate staff member

  • Manage business phone line

  • Check PO Box for mail and handle accordingly; renew PO box as needed

  • Compile year-end service and financial reports; communicating to supporters

  • Send a year-end Annual Report / Appeal letter to active supporters

  • Maintain SOUL rented spaces

  • Submit all staff hours to CPA for payroll and maintain records

• Maintain Government Compliance

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  • File annual Charity Report with State of South Carolina and maintain records

  • Through CPA:

    • File annual income tax form 990 with the IRS and maintain records

    • File quarterly and annual payroll taxes

    • Report new hires to CPA

    • If any independent contractors, file annual 1099s with IRS and contractors

• Board Meetings

  • Schedule meeting dates once per quarter (and more as needed)

  • Create and distribute meeting agenda

  • Attend meeting & follow up on tasks determined at meeting

  • Send monthly updates to the board

• Record-Keeping

  • Oversee and maintain all records

  • Complete detailed time sheets and maintain records

  • Maintain spreadsheet of donors, sponsors, volunteers, and supporters

  • Maintain donor and donation records, including Donorbox database

  • Send year-end donor receipts as required by law

• Finances

  • Income

    • Compile checks and cash for bank deposits and deposit at bank

    • Transfer paypal funds monthly

    • Maintain records of income and deposits in Donorbox and spreadsheet

  • Expenses

    • Keep purchases within budget as possible

    • Upload expense receipts

  • Update donorbox & SOUL Master contact List

  • Coordinate with treasurer on Treasurer’s Report and budget

• Maintain appropriate liability insurance coverage, with other coverage added to reflect changes in staffing and locations

• Seek, obtain, and oversee maintenance of office, storage, and home space

 

Client Services

• Assess client housing assistance applications with the leadership team

• Write and deliver checks for housing assistance in a timely manner

• Provide client services as needed, covering when client service staff is off

• Write case notes

• Change case note password monthly

• Maintain numerical data of client services for reporting to supporters and grants (SOUL by Numbers spreadsheet)

 

Fundraising

• Research and apply for appropriate grants, and maintain compliance

• Facilitate fundraising events

• Build relationships with donors through one-on-one meetings and communication

• Network and build relationships with new potential donors

 

Volunteer and Staff Relations

• Build team of staff and volunteers, delegating as appropriate

• Accept and maintain staff/volunteer applications and records

• Bring staff through hiring process, and volunteers through screening and onboarding, with all required forms and appropriate training

• Supervise all staff, interns, and any volunteers that don’t fall under another staff member

• Maintain communications, encouragement & appreciation

• Report any potential delays in work due to personal circumstances to the Board and other staff as soon as possible.

• If work demand exceeds hours allotted, discuss with Board of Directors.

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To apply, complete the application below, and send your resume with a cover letter email to info@sanctuaryofunbornlife.org